Guidelines for Staff + Faculty Exhibitions Bookings

PLEASE NOTE

This is the guide for staff + faculty exhibitions bookings.

For students wishing to propose an exhibition at the Michael O'Brian Exhibition Commons (MOEC) + RBC Media Gallery, please visit studentexhibitions.ca/submissionguidelines for details or email studentexhibitions@ecuad.ca.

The Michael O'Brian Exhibition Commons (MOEC) + RBC Media Gallery are the spaces at Emily Carr University where ECU community members can present exhibitions to the public, including those related to curriculum and student work.

To learn more about the MOEC + RBC Media Gallery, please see our Exhibitions Guidelines for ECU Community Members page.

How to Request Exhibition/Event Space

Please follow each step below to apply for your staff/faculty exhibition at the MOEC + RBC Media Gallery.

For students wishing to submit an exhibition proposal, please visit studentexhibitions.ca/submissionguidelines for details or email studentexhibitions@ecuad.ca.

Important Notes

  • Requests are reviewed and selected by the Exhibitions Office according to availability and priority.

  • Priority is given to: Student exhibitions; Curriculum (i.e. critiques, classes); and Teaching + Learning (i.e. Faculty Research).

  • Recurring exhibitions/events must be booked annually. The Libby Leshgold Gallery cannot guarantee the same date(s) each year.

  • Exhibitions/Events may be booked up to 3 months in advance — requests made outside of that 3 month window cannot be guaranteed.
Step 1: Read the Terms of Exhibition

Please familiarize yourself with the below terms of exhibition before submitting your request for exhibition.

1. The Exhibition/Event should be the same as that requested. Any deviance without the approval of the committee is subject to removal.

2. The Exhibition/Event must not present any kind of health or safety hazard. This also applies to the materials used in the work’s production. Modification or removal may be necessary if the work is deemed to present such a hazard.

3. Artworks must not block or obstruct hallways, exits, doorways, stairwells, emergency phones, fire alarms, fire extinguishers, etc.

4. All areas used for the purposes of exhibiting artworks must be returned to their original condition in a manner that is satisfactory to the Libby Leshgold/Exhibitions Office or a representative thereof. This includes:

- Taking precautions to avoid getting paint on the floor
- Filling and sanding holes
- Painting over any marks made during de-installation of work.
- Removing any paint/substances from the floor post-installation

(The white paint approved for use in the gallery will be supplied to you for this purpose, but all other materials and tools must be supplied by the exhibitors. Please consult with Kevin Romaniuk (Exhibition Technician/Installation Coordinator) about the appropriate repairs prior to the close of your exhibition.)

5. Only installation materials approved for use are allowed. Nails and screws used should be no longer than 30mm. Glue, double-sided carpet tape, and double-sided foam tape may NOT be used for installation. If you are unsure about the use of any installation materials please consult with the Exhibitions Technician/Installation Coordinator, Kevin Romaniuk, prior to use. To ensure best practices, technicians are available to assist with installation.

6. Exhibitions/Events must be mounted on the approved start date and be removed/finished on the approved end date. If artwork is not removed on the agreed upon date, it will be removed and the exhibitor will be charged a fee. There are no exceptions to this rule unless prior arrangements have been approved.

7. Exhibitors requiring the use of equipment such as computers, monitors, projectors, speakers, etc. must make their own arrangements for the loan of these from Media Resources (mediaresources@ecuad.ca). Securing equipment is not the responsibility of the Exhibitions Department or the Libby Leshgold Gallery. For assistance securing equipment please consult with Exhibition Technician/Installation Coordinator Kevin Romaniuk.

8. Exhibitors requiring the use of plinths or other exhibition furnishings must make arrangements for their use prior to the start of installation. There is no central storage for plinths and it should not be assumed that the Libby Leshgold Gallery can provide them.

9. Emily Carr University is not responsible for the theft or damage of artwork on display within its galleries and public spaces.

Step 2: Have your curatorial statement ready to upload.

You will upload your detailed curatorial statement in the form below. Accepted formats are Word, text or pdf.

Step 3: Fill in the Booking Form and submit!

If your submission is in order, you will receive an email at the address you provided, confirming your submission.

Exhibition/Event Space Booking Form

For questions, please refer to the ECU Community Exhibitions FAQ. Direct any further questions you may have to exhibitions@ecuad.ca.

Names of all exhibitors

eg Alumni, retired staff, retired faculty, Continuing Studies Student, community partner, donor, etc

*Please note: start and end dates must be inclusive of installation and deinstallation time.

(please select one)
Please provide a short (250 word max) description of your plans for the space (description of artwork, event, installation, etc.):
(i.e. dark space, A/V equipment, heavy/fragile objects):
Accepted file formats are PDF, text and Word.