Chosen Names at ECU

At ECU, your chosen/cultural name is viewed as your name.

We recognize that community members have a right to use the name by which they wish to be referred. This may be a name other than their legal name. While we use the term “chosen name,” for many people, this is not just a preference. It is often the only name they use and is essential to their identity.

There are many reasons why someone would use a chosen name, such as a reflection of gender identity, to adopt an English language name, to decolonize a name and reclaim an Indigenous name, to reclaim a cultural name or use a name(s) that were gifted to them in ceremony or by family.

It is especially important for transgender and non-binary students whose university experience and well-being are negatively impacted when their preferred or chosen name is not used.

We strive to be inclusive and to promote the belonging and safety of all students by using chosen names across our online systems, except where the use of legal names is required by policy or government regulations.

Chosen/Cultural Names are Important at ECU

Honouring someone’s chosen name validates their identity and helps them feel they belong. It promotes inclusivity for all university students, staff and faculty.

At ECU, students are primarily known to staff and faculty by their chosen names. The Canadian Human Rights Code provides explicit protection for gender identity and gender expression.

Gender identity is each person’s individual sense of being a woman, man, both, neither or anywhere along the gender spectrum. The law recognizes that everyone has the right to self-identify and that intentional or deliberate misgendering is a form of discrimination.

Personal names and pronouns are fundamental ways we express gender and perceive gender.

ECU is committed to decolonization and recognizes that honouring a person’s choice to reclaim a name or use their ceremonial name is our responsibility in upholding Call to Action #17 by the Truth and Reconciliation Commission of Canada (TRC).

Where is my chosen/cultural name used versus my legal name?

When you enter your a chosen/cultural name in MyEC, your chosen/cultural name will be automatically updated in the following places:

  • MyEC/Colleague
  • M365 email and calendar
  • Class lists
  • Library Services
  • WebCheckOut form from Media Resources
  • Counselling and Wellness (some medical records and accommodation reports will contain legal names)
  • Student Services for advising
  • Library services
  • Convocation ceremony slides

A legal name is required for the following documents.

  • Official letters (including, but not limited to, admission, enrollment, award letters and student loans)
  • Tax forms
  • Records of Employment
  • Cheques
  • Transcripts
  • Degrees / Diplomas / Certificates
  • Tuition-fee invoices and/or receipts
How do I update or change my legal name?

You must apply via the BC government website and provide supporting documents to change your legal name. If you are from outside BC, review how to change your legal name in your home country or province.

Once your legal name has been changed legally, you can request an update at ECU:

For degree students, contact Records & Registration at 604-844-3876 or reghelp@ecuad.ca. You will need to provide supporting documents.

For Continuing Studies students, contact CS Registration at 604-844-3810 or csreghelp@ecuad.ca. You will need to provide supporting documents.

To access confidential support for chosen name processes, email us at chosenname@ecuad.ca. We will provide a list of university and community supports and resources.

How do I update my chosen/cultural name in the different online systems?

It’s very easy to change to your chosen/cultural name within the various systems we use at ECU. Here are the key steps you need to take:

MyEC

You can change your name on MyEC through the self-service option. Review the steps on ECU’s MyEC webpage.

Moodle

You can now edit your chosen name on myEC and your Moodle profile will be synced automatically.

Can I change my name on my OneCard?

How to change your name on your OneCard

*Replacement card requests will be processed after Sept. 15. Please continue to use your current OneCard in the meantime. You will be contacted after Sept. 15 when your request has been processed, and your card is ready for pickup. Please allow a few weeks for processing.

OneCard is automatically issued with your legal name. If you choose to have your chosen/cultural name on your OneCard, please follow the steps:

  • Visit University OneCard Form
  • Click “Create Ticket”
  • Check the “OneCard name change” option from the list of request types.
  • Enter your Student ID number in the “University ID” field
  • Enter your name in the “Requestor” field
  • Select the correct category (Degree Student or Continuing Studies Student)
  • Describe your request in the text box. Be sure to include the name currently displayed on your OneCard and the name you’d like to be displayed on the OneCard
  • Click “Submit”

A Student Services staff member will contact you when your One Card is ready for pickup.

Initially, your OneCard is automatically issued with your legal name. However, if you follow the steps above, you can use your chosen name on your OneCard.

Please be aware that inappropriate use of chosen/cultural names, such as attempts to avoid a legal obligation via misrepresentation or the use of inappropriate language, will result in the denial and/or reversal of the request and can be disciplined through Student Conduct Policy 4.6.

What can I do if my chosen/cultural name is not being used properly?

You may still see your legal name in certain documents and systems at ECU. This happens due to the complexity of ECU information systems and the inability of some systems to share information. ECU is working to create a more unified experience that would only display your legal given name when legally required. If you have any questions or concerns, please contact us at ?chosenname@ecuad.ca.

Students who want to make a formal complaint regarding their name use, please review Policy 4.7 Student Complaints and/or Policy 8.6 Bullying Harassment and Discrimination, and send a request to meet with the Program Manager, Violence Reduction + Incident Response, to chosenname@ecuad.ca.

What is the process for chosen/cultural names for student employees?

As part of your onboarding, you will fill out the payroll package, which asks for chosen/cultural and legal names. Your legal name will be used if you do not share a chosen/cultural name. Any student employee can reach out to hr@ecuad.ca to update changes to their chosen/cultural name or legal name.

Can I update my name after graduation?

You may update your degree parchment if your name has been changed legally.

Alumni from the undergraduate and graduate programs can order a replacement degree parchment by filling in a Degree Parchment Replacement Request Form. Questions regarding replacement parchment requests can be directed to Records & Registration at 604.844.3876 or reghelp@ecuad.ca.