Student Services Forms

How to use these forms

All forms must be completed using Adobe Acrobat.

IMPORTANT Apple and Mac users:

If you are using a Mac OS (Apple computer) please open and complete these fillable PDFs using Adobe Acrobat, not Apple Preview.

Apple Preview usually opens by default on Apple computers, and if completed in Apple Preview your computer will save it in a format that cannot be opened by Student Services.

Forms can be emailed to reghelp@ecuad.ca for processing, and though the office has reopened, we encourage students to email forms to minimize paper waste.

OneCard ID - Replacement Forms

If you have lost, damaged or misplaced your OneCard please see the steps below for requesting a new one:

Step 1: Please check at the Information (Reception) desk on campus first to see if anyone has turned in your lost OneCard

Step 2: If no card has turned up, please email onecard@ecuad.ca with the following information included:

�� Student Number

�� Full name

�� Your Program/Major

�� Whether you are a Domestic or International student

All OneCards are printed weekly on Fridays. You will receive an email on Friday afternoon when your card is ready for pickup at Student Services.

All students will be asked to present government issued ID before their card can be issued and new international students will be asked to present their study permit. For returning international students requesting a replacement card please have your BC MSP or your current health insurance coverage available.

Change of Address Forms

Current students can update their addresses through myEC.

Download the Change of Address form here.

Verification of Enrolment Form

Students who require proof of their enrolment may complete the form below and email it to reghelp@ecuad.ca. Please allow 48 hours for processing. We require the student's signed authorization to complete the request.

Download the Verification of Enrolment form here.

Declare a Minor Form

Students who wish to declare a minor must fill out the following form and email it to an Academic Advisor. More information on Minors is available here.

Download the Declaration of a Minor form here.

Information Release Authorization Form

All students' personal information and records are protected by the Freedom of Information and Protection of Privacy Act, Emily Carr University Policy 9.6, therefore Emily Carr cannot assist or give student record access to a third party without written permission from the student.

An information release form can be filled out by the student and provided to the school directly by the student via their Emily Carr email address. The permission will be kept on file in Student Services for the duration of the student's studies unless otherwise notified in writing.

Download the Information Release Authorization here.

Leave of Absence Form

Undergraduate students may apply for a leave of absence from the university. A leave may be granted by the Registrar for up to one year, in which case the student will be guaranteed a space in their program when they return.

Students leaving the university for more than one year must reapply for admission. If a student needs to leave mid-semester a withdrawal from ALL courses form will also be required. Leave of Absence forms and Withdrawal forms should be emailed to aadvising@ecuad.ca.

Graduate students should contact the Graduate Studies office for information on leave of absence policies and procedures.

Download the Leave of Absence form here.

Letter of Permission

Students may request a Letter of Permission (LOP) for studies they plan to do at other post-secondary institutions for transfer back to Emily Carr. To guarantee that the coursework will be accepted for transfer, the student must request approval before they register for the course(s) and allow four to six weeks for processing. Please contact transfercredit@ecuad.ca for more information.

Transcript and Degree Parchment Request Forms

To request a transcript or degree parchment, students must first ensure they have no outstanding accounts with the university, and should then complete and submit the form found below, with the accompanying fee, to the Records + Registration office via email to reghelp@ecuad.ca.

More information is available here. Current students can also request transcripts online through myEC.

UPDATE: May 26, 2022

We have returned to issuing official paper transcripts.

Should you require a digital unofficial transcript please indicate your order preference when you submit your transcript order form. Please include your contact email on your order form. If you require your transcript to be sent to another institution, please include the institution's email information on your order form.

Please also note that as we are issuing official transcripts free of charge at this time, all orders will be limited to five official transcripts per student per semester. To access the transcript request and parchment replacement forms, we recommend using Firefox or Safari.

Download the Transcript Request Form here.

Download the Degree Parchment Replacement form here.

Please note that transcript requests take 3-5 days to process.

Withdrawal Procedures and Forms

In order to withdraw from a course, or from the university, undergraduate students must email an official withdrawal form to reghelp@ecuad.ca. More information on withdrawal policies is available here.

Graduate students should contact the Graduate Studies office for information on withdrawal policies and procedures.